These templates can help you apply for and secure a job. If you are switching jobs, we can even help you create a Resignation Letter.
Step 1
Resignation Letter
A Resignation Letter provides legal notice to your employer of your departure from the company.
Step 2
Cover Letter
A Cover Letter is used to inform potential employers of the position you are applying for and why your application is worth consideration.
Step 3
Resume
A Resume Builder is a tool that generates a custom, formatted resume based on the information you enter about your past work experience, skills, educa...
Last updated January 29, 2024
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Whether it’s finding your first job or changing careers, it can be overwhelming to get the search started. There may be many aspects of the job hunt that are out of your hands, but there’s one thing you can control, and that’s the quality of your application.
Read this guide to learn the secrets of crafting a job application that shows employers your value as a potential employee. We’ll cover the core documents you’ll need, plus tips for writing, submitting, and following up on an application.
A job application is a group of documents you compile to send to a potential employer, giving insight into your abilities through your education, training, work experience, and skills. The documents you generally send during the application process are:
Sometimes, an employer may require an application form in addition to your documents. These forms help them gather more relevant information on you as a candidate that might not always be prominent on a Resume. Questions they may ask through application forms may also be industry-specific and can include:
The most important thing to remember when applying for work is to customize your documents for every application. Employers receive hundreds of job applications online. So, sending generic applications won’t help you stand out. Answering the questions in a relevant way to the position can help you during the first steps of applying for a job.
Now that you know the basics of what's included in a job application, let's talk a bit about how Canadian laws ensure all applicants are treated equally.
When companies search for new employees, they must give equal opportunity to all applicants by following anti-discrimination laws. This means employers cannot request information protected under equal rights legislation during the hiring process.
Many businesses are classified as private companies, meaning the laws they follow are under provincial legislation. However, federally regulated companies (e.g., banks, air transportation, postal and courier services, broadcasting, etc.) must adhere to the Employment Equity Act. As such, they have to give equal opportunities to women, Aboriginal peoples, people with disabilities, and members of visible minorities. Furthermore, federally regulated companies must follow the Canadian Human Rights Act.
Employers are prohibited by law to ask for any information that could be considered discriminatory when determining a successful candidate, such as:
If you come across an application or interview that asks you for protected information or seems to be discriminating, you can take the following actions:
With these laws in mind, you're set to start preparing your own applications. So, let's dive into some essential tips for preparing an effective job application.
Remember these tips when you’re preparing your documents and filling out application forms, and you’re sure to make a good impression.
1. Research the company.
Knowing more about the company will help you understand what they’re looking for in a candidate. You can also learn about the company culture and the environment you’ll be working in.
2. Have all your information and documents ready.
Having your Resume, Reference List, and any relevant additions like a portfolio on hand will make finding key details for online or paper forms easier. It’ll help you complete your application more efficiently when looking for dates, skills, or other relevant details.
3. Keep everything up to date.
Resumes, Cover Letters, and online profiles must reflect who you are as a candidate right now, so keep everything updated.
4. Only apply if you are qualified for the position.
Successful candidates meet the qualifications that the job demands. Don’t waste time going through an application process if, ultimately, you’re unable to perform as expected.
With that being said, don’t be afraid to apply for jobs that you think might be out of your reach. Interestingly, A Gender Insights Report by LinkedIn discovered that women tend to apply for fewer jobs than men because they feel they don’t meet 100% of the criteria. However, it’s important to recognize your transferable skills and ability to learn new things.
5. Customize your documents.
Use LawDepot to easily tailor your application documents to each job. Our templates ensure you won’t miss any key details, while also helping you avoid unnecessary jargon and be concise. When answering our questionnaires, remember that clear, straightforward answers are best.
6. Take your time.
Ensure you answer every question on the application form and hit all the key points relevant to the position. When asked industry-specific questions, emphasize your applicable experience, knowledge, and skills.
7. Proofread.
Be sure everything is correct, including the spelling of company and employer names on all your forms and documents.
Whether you're a student, a freelancing professional, or someone who's switching careers, your Resume is a key document you must include in your applications. It's the first impression of what skills and experience you have to offer as a potential employee.
The terms CV (curriculum vitae) and Resume are commonly interchangeable in Canada. Resume is most common for job positions where CV is academically focused.
To help you with your applications, LawDepot’s Resume Builder is available for you to create a customizable Resume with an easy-to-use questionnaire. We’ll only prompt you to include the essential information to create a strong Resume, including:
Be selective about the personal information you include in your Resume. If you can, avoid details that might put you at risk of discrimination (e.g., age, marital status, etc.) and only include what’s relevant to the position (e.g., hobbies and interests that demonstrate transferable skills).
Employers are not legally allowed to ask for any distinguishing, personal information that can be used for proscribed discrimination.
Employers receive hundreds of applications, and they may only scan each submission. So, you’ll want your Resume to stand out.
Once you create a strong Resume, you can easily customize the details for each job you apply for. Scan the job posting for skills and requirements that you possess. Then, add these keywords to your Resume to show the hiring manager that you have the qualifications they’re looking for.
For example, imagine a job posting for a childcare position that includes responsibilities such as schedule planning and other administrative tasks. Of course, an applicant should list their experience in child care. However, a successful applicant might also include certificates showing they’ve completed training in administrative software, such as Microsoft Office Suite. This would demonstrate their ability to take on the extra responsibilities listed in the job posting.
Your skills are what employers are looking at before bringing you into an interview. To assist in the search, recruiters may use application scanning software that searches for keywords, including skills, to find their next employee. So, when writing your Resume, you’ll want to think about which skills are transferable and applicable to the position you’re applying for.
An aspect of Resume writing that you should always note is how to distinguish hard and soft skills.
Still unsure of what you can bring to a position? In that case, the Canadian government has tools for assessing your current skills and understanding how you can continue to grow your abilities in the workplace.
Your Cover Letter is another essential element of your application. It’s a short document that complements your Resume by highlighting your experiences and personal skills in more detail.
Like your Resume, a Cover Letter is not one-size-fits-all. It’s crucial to edit the letter so that it speaks specifically to each position you apply for. When writing your Cover Letter, key things to remember are:
A quick example to consider when implementing your own experience into a Cover Letter is if you’re applying for a position as an electrician. Yes, you will need to have the training for the position, but an employer may also be looking for excellent customer service abilities. You can take the chance to highlight your certifications and how you’ve grown in your profession, but also include examples of where you successfully went the extra mile for a client and the positive impact that had on their experience.
No matter what career path or position you’re applying for, LawDepot’s Cover Letter template lets you quickly create a customized letter to complement your Resume.
A Reference List is a document that compiles the names and contact information of the people providing a reference for you. A reference is someone who can verify your skills and experience to a potential employer to validate your qualifications for a job.
Generally, a hiring manager or HR requests references after an initial interview. So, asking your references for their permission and having them prepared is crucial when you are applying for jobs.
A reference should be someone who knows you professionally or academically. For example, it’d be appropriate to ask the following types of people for a reference:
Needing a professional reference is why following company protocols and writing a professional Resignation Letter is essential when you leave your current employer. You want them to provide a glowing reference to a potential new boss. Family, friends, elders, coaches, etc. will work for personal references if you’re starting out in the workforce. However, you should aim to keep using professional references when possible.
To be polite and professional, always ask permission to use someone as a reference out of respect for their time and privacy. If you know an employer will reach out, give your references a heads-up. That way, they can keep an eye out for emails or calls in the following days. And be sure to thank them after they’ve supplied your reference.
If you want to help enhance your application at the start, ask for a Letter of Recommendation to accompany your Resume and Cover Letter. This reference letter showcases a candidate’s accomplishments, gives evidence of their competencies, and attests to their exceptional qualities and characteristics.
You’ve completed all the forms and have your documents ready to send, but you’ll find every employer has a preferred process when collecting applications. Some employers might ask you to submit your documents and responses through an online system. However, it’s common for most employers to ask you to submit all completed forms and documents via email.
First, you’ll need to have a professional-looking email. If you don’t have one, keep it simple, such as your name (e.g. jane.doe@domain.com). Avoid using your current work email provided by your employer as you won’t always have access to it.
When emailing your application, you can keep a professional and enthusiastic tone by including:
You can use your Cover Letter as inspiration when writing your email, but don’t just copy and paste it into the body of the email. Be more concise and summarize your qualities as a candidate in very brief points. Attach a PDF copy of your Cover Letter for their records and to facilitate an easy exchange between hiring managers.
Even though it isn’t necessarily illegal, lying on an application can lead to termination.
In some cases, an employer may take steps to verify the information on your Resume. If they discover you lied, there may be harsh consequences (as was the case when a Canadian public servant committed fraud during an appointment process).
Understandably, you want to look your best, so it’s tempting to embellish a bit when applying for a position. Lying on your resume can be as small as exaggerating the time you spent at your last job to as big as lying about your education. However, it’s essential to be honest when applying for work and stick to the positions you qualify for.
With the increasing number of applicants a company gets, many use screening software to help narrow down online applications. These software platforms are imperfect, meaning employers may overlook strong candidates if their application isn’t optimized for screening software.
To help get past these potential screenings, you can customize your Resume and Cover Letter by:
Sometimes, larger companies post their hiring process online to give you a rough idea of the process and what to expect at each step. Other times, it’s a waiting game, but there are things you can do to be proactive while you wait.
First, apply for more positions! Sometimes, job hunting becomes your full-time job, but the more you apply, the better your chances of finding the right position.
Next, be sure you’re prepared for further steps a company may take by gathering your references (if you haven’t already done so).
It’s good to show interest in a position, but before you follow up on an application, give it at least two weeks. An employer can receive countless applications and needs time to review them.
You can follow up on your application via email or phone, but email is often preferred, as hiring managers can get busy. Showing up in person can seem pushy or intimidating, and it might also set you up for an awkward moment if they’ve already passed on your application.
When following up via email, be polite, professional, and precise. The goal is to reiterate your interest in the position and why you’re a good fit. In your message, include:
Remember, signing off with a call to action encourages more discussion (e.g., I am available at your earliest convenience for an interview).
The ability to connect with anyone at any time is more prominent today than ever. So, there are countless sources to research and apply for job opportunities. Nowadays, most advertised jobs are online, which can expand your opportunities to new locations, remote positions, and more.
Places you can find job postings online include:
Still, not all jobs are listed online or advertised to the public. To give you more opportunities to find a position, it’s important to:
In the end, by taking the time to write a strong, customized job application and implementing these best practices, you can trust that you have given yourself a strong chance at landing an interview. Good luck!
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Letter of Recommendation
A Letter of Recommendation is a written assessment of another person's abilities and character.
Reference List
A Reference List provides potential employers with a list of personal and work contacts who can verify your information.