Simply answer our user-friendly questionnaire to customize the Vehicle Leasing Agreement template.
A clear and specific vehicle description typically includes:
- Whether its use is primarily for business or personal purposes
- Whether it’s new or used
- Body type (e.g., sedan, semi-truck, box truck, etc.)
- Year (e.g., 2022, 2023)
- Make (e.g., Toyota)
- Model (e.g., Hilux)
- Colour (e.g., black)
- Vehicle Identification Number (VIN)
What’s a VIN?
All vehicles are assigned a unique 17-character VIN (also called a chassis number) when they're manufactured. To find this number, check your driver’s side door, accident reports, insurance records, or repair work orders.
Can I add vehicle accessories?
To add vehicle accessories (e.g., trailer hitches, ladder racks, etc.) to the description, you can do so with the “Additional Clauses” section in the questionnaire or by using the LawDepot Editor to insert details into the document where needed.
Step 2: Add party details
Your document must include information about the lessor and lessee:
- Whether they’re an individual or an organisation
- Full names
- Addresses
Step 3: State any warranty and insurance terms
If needed, you can apply two types of warranties to the lease:
- A manufacturer’s warranty comes with the original purchase of a vehicle. If there’s still coverage, state how many years are left on the warranty.
- A supplementary warranty may be available when the owner (or a third party) provides a warranty for repairs. This warranty may take effect when the manufacturer’s warranty expires, and it may last until the end of the lease term. If your agreement includes a supplementary warranty, state how much it will cost the lessee.
All Canadian provinces and territories require drivers to have insurance, although the amount of coverage needed may vary. So, your Vehicle Lease Agreement should state the:
- Minimum insurance coverage
- Maximum deductible on fire, theft, and collision
- Gap coverage (if applicable)
What’s gap coverage?
It covers the difference between what the insurance company says the car is worth, and what the lessee would have to pay under the lease if the vehicle is destroyed. This stops the lessee from having to pay further charges.
Step 4: Customise your lease terms
Consider how these key terms may (or may not) apply to your situation:
- The lease length (e.g., one year)
- The allowable limit of kilometres (e.g., unlimited or a specified amount)
- Pricing information such as the vehicle’s value, any added fees (e.g., late fees, cleaning fees, etc.), a down payment (optional), the lease rate, payment schedules, pre-authorized payments, security deposits, and taxes
- An option to purchase (i.e., “lease-to-own”)
- Obligations should either party end the lease early
What’s the best length for a vehicle lease?
Most LawDepot users set their lease for 12 months. However, the ideal length will vary depending on the lessee’s needs and financial capabilities.
For example, a shorter lease may require higher monthly payments, while a longer lease may require a larger security deposit. Keep in mind that older vehicles require more maintenance, so a longer lease can increase your liabilities.
Step 5: Prepare to sign
You can use the “Additional Clauses” section to write a unique term that wasn’t already addressed in the questionnaire. In most cases, this isn’t necessary. Consult a lawyer if you need more support about applying terms and conditions to your contract.
When you’re ready, execute your Vehicle Lease Agreement by having the lessor and lessee sign the document.